Beyond Skyprep

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Overview

This documentation series outlines the general purpose of each feature of the website: Beyond Skyprep. The Beyond Skyprep site can be accessed at: https://skyprep.lyndendoor.com (https://skyprep.lyndendoor.com/) You must be connected to the VPN to access Beyond Skyprep.

Admin Tools

Admin specific tools can be found here along with access to the general site-wide settings. The Top bar black buttons: - Home - Returns you to the front page. - Calendar - A powerful calendar tool that allows viewing and manipulating events. - Settings - Sitewide settings for Beyond Skyprep - Org Chart - View organizational relationships in a handy chart The four main tools can be accessed from the large buttons below. - Create User - ...

Manager Tools

These tools help manage user requests to enroll in ILTs. There's also a Conversation tracker called "One on Ones" which is used to document different types of conversations had with an Employee. Approve Requests This dialog shows any pending requests by a managers employees to attend ILTs. One on Ones This tool is used for tracking one on one conversations with Employees. (This is not to replace H.R tools and procedures, but a supplement to the review process) - Create Con...

Calendar

The Calendar displays all ILTs on a month by month basis along with an ILT list on the right. All Users have access to the calendar. ILTs are displayed as blue buttons with a name, start time, and end time, inside the date boxes. - Sync Calendar to Outlook Sync ILT schedule to Outlook Calendar. These can be filtered down to just the ones a user wants to view using the search bar or filters. - Previous Month - Current Month Title - Next Month - My Team - My Enrolled - Search ...

Settings

This dialog provides the Admin with tools and settings for the platform. While most of the options and fields are related to the ILT generator for onboarding, the settings dialog is also where user permissions are set. The settings categories are: - Onboarding slots - Slot: Name of the class displayed on menus - Location: Physical location where the class is held - Start: Start Time - Onboarding General settings - Start and End: The first and last days of the ...

Org Chart

The Organization Chart shows the structure of groups within the Skyprep LMS. It can be access by clicking this button. When a user is first created, they're placed into a group based on the name of their supervisor or department. In the Org Chart, the hierarchy of groups are arranged by Supervisor email and department. The Employee Chart button on the bottom bar will switch to a different perspective. The Employee Chart displays Employees under their managers. Some managers are over multip...

GCF Courses

Opens a window within the page to the GCF course menu. Users can pick a category from the top bar then choose from the lower the buttons a topic, subject, and tutorial to view. Selected topics, subjects, and tutorials have a flashing blue border. When a user completes a tutorial, it will turn green indicating its completion. While viewing a tutorial, a user will see several elements at the top of the Tutorial Window: - Previous: Access the preceding tutorial - Tutorial Title: Di...

Skyprep

Skyprep can be accessed by clicking this button which opens a window within the page linking the user to the Skyprep Learning Management System. Once the window opens, the user is automatically logged in and has normal access to the Skyprep site from within Beyond Skyprep. Features - The Home button takes the user back to Skyprep's home page. - The Sidebar button toggles the sidebar (or top bar) on or off giving more visual real-estate for a streamlined experience. - The Exit ...

Wordpress

Beyond Skyprep is built on Wordpress. You may have noticed the bar in the image below at the top of the screen after having logged in. The Logout button is found by hovering your mouse cursor over your name at the top right then clicking the Log Out button in the drop down menu.

ILT Setup

This tutorial covers the topic of creating a course with ILTs to operate with Beyond SkyPrep's Auto-Enroll feature. The Auto-Enroll feature essentially enrolls newly created users into ILT timeslots that are automatically created every Friday at 3pm or whenever they are approved through the approval system. Start by creating a course on the Skyprep website. Then Click add Course content. You would add the number of ILTs for each class day that you want generated (I.e Day One, Day Two, etc)...

Automation

Beyond Skyprep has automated features to assist in reducing mundane and time consuming tasks. Aspects of these features can be modified under settings, but generally speaking they're set up to assist Employee Development Department in creating their onboarding schedule. Automatic Emailing Beyond Skyprep can send off emails twice per week to inform people of who will be attending onboarding classes and who has attended recent classes. These emails are called: - Onboarding Reminder email...